Draft law on electronic workbooks submitted to State Duma for consideration

On September 17, 2019 the State Duma of the Russian Federation passed a bill implementing a system of employees’ electronic details on labor activities (e-workbooks), which will be in effect starting January 1, 2020.

The Bill stipulates that workbooks already issued to employees shall be handed out to employees unless they file a written application to the employer for keeping their workbooks as a hard copy prior to January 1, 2021.

For persons entering work for the first time from January 1, 2021, information on labor activity will be maintained only in electronic form.

The Bill establishes options for an employee to obtain information about his/her employment on paper or in electronic form. This information can be obtained from a previous employer, a multifunctional center for state and municipal services, the Pension Fund of the Russian Federation, or with use of the Central Portal of State and Municipal services.

In connection with the Bill, employers in 2020 will need to take the following actions:

  • make changes to collective bargaining agreements and accords and (if necessary) adopt (amend) local regulations
  • ensure technical readiness to transfer employees’ electronic details on labor activities to the Pension Fund of the Russian Federation
  • notify employees in writing about these changes in labor legislation


SCHNEIDER GROUP’s legal team is monitoring the changes in the law and will continue to inform you about any further developments.

As soon as the draft law is adopted, we recommend checking your documents and assessing the need for changes and technical readiness to fulfill new requirements. SCHNEIDER GROUP experts from legal and IT departments are happy to provide you with assistance in this regard.

Contact us

Alex Stolarsky
Partner, Rechtsanwalt, Legal & Compliance, Moscow
+7 / 495 / 956 55 57
Denis Bushnev
Legal Team Leader, Labor and Migration Law
+7 / 495 / 956 55 57

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