- Design and analysis of various types of contracts and contractual structures with the assistance of a team of professionals in the sphere of law, taxation, customs registration, accounting and information technology
- Support for the negotiating process
Trial and claim work
- Pre-trial settlement of disputes
- Legal representation in arbitration courts and courts of general jurisdiction
- Debt collection
- Accompaniment of administrative and executive production
- Registration of companies, branches, representative offices
- Registration of changes of different nature
- Reorganization, liquidation of companies
- Preparation of decisions/minutes of meetings of participants
- Organization of general meetings of participants
- Establishment of subsidiaries
- Deal structuring
Company registration and business setup in Russia
SCHNEIDER GROUP can help you register a company in Russia and help you to choose the most suitable form of the legal entity (LLC, JCS) (What is an OOO?) for your foreign business in Russia. We are also ready to consult you on various legal matters associated with the set-up of your subsidiary.
Also, we can provide you with the support concerning the accreditation of your representative office or branch office in Russia.
Our services include:
- Preparation of the required necessary documents to open a company in Russia (including translations),
- Submission of the documents to the State Registration Chamber or other accrediting institutions and collecting them after the registration,
- Obtaining the company seal,
- Registration of the company with the Russian tax authorities,
- Registration with the Russian statistics office,
- Registration of founded company in the Russian Social Insurance Fund and Pension Fund,
- Opening a bank account.
What should you pay attention to when you found your business in Russia?
Foreign investors can conduct their activities in Russia (importing goods, rendering services, etc.) in different ways:
- Without registration of their companies in Russia,
- Via a representative office or a branch of a foreign company in Russia,
- Via a legal entity established in accordance with Russian legislation (a subsidiary).
Exporting goods to Russia or rendering services to Russian clients without the registration of a company seems to be quite a simple method to conduct business at first sight. However, in the process of rendering services, there can be such problems as obtaining necessary permits. Some tax questions also may need clarification (for example, the defining the exact place where services are rendered is important for VAT calculation). Often services are rendered by temporarily hired employees can eventually lead to the set-up of a permanent representative office. Also, when goods are delivered to Russia, it is essential to fulfill tedious requirements of the customs office.
For quite a long time, representative offices and branches were the most popular forms of a foreign companies’ presence in the Russian market. Today they still play an important role in the sales of goods and also in the implementation of large construction and assembly projects. However, they are not suitable for importing goods and their subsequent sales to clients.
The necessity of setting up a Russian legal entity (a subsidiary) arises when you want to participate personally in such processes as importing and selling goods in Russia. While deciding the form of a legal entity, it is essential to define in advance the way your subsidiary will be financed.
Which documents are required to register your subsidiary in Russia?
What do I need to found a company in Russia?
1. Foundation Agreement of the parent company (a notarized copy with an apostille).
2. Charter of the parent company (with the notarized signature of its founders and an apostille).
3. Decision / minutes of the subsidiary (with the notarized signature of the founders and an apostille).
4. Extract from the trade register of the parent company (certified by the issuing authority with an apostille).
5. Guarantee letter for the provision of a legal address and a notarized copy of the Certificate of real estate ownership (we can provide you with our address to be used as your address)
6. A copy of an applicant’s passport (scanned copy)
7. Power of attorney for our employees to open a temporary bank account in Russia
8. Receipt for payment of the state duty in the amount of 4,000 RUR (signed by an applicant)
9. Power of attorney for our employees to submit the constituent documents to the registration authorities and collect them after the registration.
Process and registration period of companies in Russia (LLC)
After obtaining the required information and documentation, we will prepare the Charter and the Decision documents on the establishment of a legal entity and agree them with you.
On the basis of these documents, we will open a temporary account in a Russian bank that you choose, submit the documents for the registration and we will receive the certificate of registration.
After registration, we will order the seal for your subsidiary and organize the opening of the company’s bank accounts. Then, we inform all appropriate government bodies about the formation of the new company. The entire process of a company registration in Russia takes, as a rule, 2-3 months.
Legal support in marketing & e-commerce
- Development and analysis of the marketing activities conducting rules
- Development and analysis of documentation required for the implementation of electronic commerce
- Registration and protection of rights
- Registration of know-how, trade secrets and confidential information handover
- Legal support of franchise deals
- Implementation of compliance function
- Regulatory compliance
- Compliance audit
- Personnel training
- Check of contractors’ reliability
- Development and analysis of contracts and changes thereto
- Development and analysis of local normative acts
- Mediation in disputes with employees
- Oral and written consultancy
- Human resources audit
Assessment of employees’ competencies
- Search for and interviewing of candidates
- Evaluation of the effectiveness of staff legal function
- KPI development
- Preparation of work permits to work in the Russian Federation
- Visa support
- Oral and written consultancy
Work Permit in Russia
Unless you are a Belarusian or Kazakh citizen, you will need a work permit in order to work in Russia. There are generally two types of work permits available for foreigners from western countries:
Work permit for High Qualified Specialists
The law foresees that highly qualified specialists with an annual gross income of over 2 000 000 Rubles who are employed at a Russian company or a foreign company branch in Russia are entitled to obtain a 3-year work permit.
Neither quota, authorization from the employment center, nor a permission to hire foreign staff are required with this permit. As the labour permit is not transferable, it is exclusively valid for the employer-employee relation with the respective company. After the work permit (plastic card) and a visa invitation have been obtained, you will have to apply for a 3-year working visa at the Russian consulate in your home country.
Every time you enter or depart from the Russian Federation you as a foreigner have to register with the migration authorities. With a 3-year work permit for highly qualified specialists however, you do not need to register for a visit of less than 90 days.
How long will it take?
The application processes for a work permit and respective visa invitation takes 14 – 16 working days after all documents have been submitted to the Federal Migration Services. Issuing a work visa at the Russian consulate might take up to 10 days.
Work permit for one year
A 1-year work permit can be applied for when the foreigner is to work at a representative office in Russia or if his annual salary is less than 2 000 000 Rubles. The process of obtaining this permit is more complex and time-consuming since it consists of several steps and usually takes up to 3 – 4 months. As quotas are needed for this type of work permit, with some exceptions, the employer is required to start the process one year in advance.
Most foreigners need a visa to come to Russia, granting permission to enter and leave the country while differing in type depending on the purpose of the visit. In order to apply for a visa at the Russian consulate in your home country, you need to have a visa invitation issued by an authorized Russian company. We offer our clients invitations for different kinds of visas.
When doing business in Russia, there are usually two visa types that are most interesting: business visa and working visa. While the later enables you to work in Russia, a business visa does not allow you to be officially employed in this country. It is restricted to business trips and even though it might be issued with a validity of 1 year, it allows you to stay in the country for 90 days only within a 180-days period. For a year this means a stay of maximum 180 days.
SCHNEIDER GROUP would be delighted to advise you on immigration issues in Russia, to obtain work permits for you and your employees and offer support in visa matters.
- Personalized monitoring of changes in the legislation
- Monitoring of judicial and executive proceedings
- Trainings on actual legal topics
Intercompany agreements in Russia
Any economic transaction, including those between related parties, has certain tax and legal implications and must be supported with the relevant documentation, the main of which is a competently prepared agreement. In accordance with Russian legislation, any agreement between legal entities must be concluded in written form.
It is important to note that, despite the fact that international companies often need to conclude intercompany agreements on the proportional distribution of costs among the companies of the holding, according to Russian legislation such transfers of costs between related parties is prohibited.
Costs transfer can be carried out exclusively within the frame of services rendered or works executed, that is, such costs must be directly linked with the specific services or works provided or performed in accordance with the agreement.
Frequently, newly created Russian subsidiaries of foreign companies or holdings start their activities on the Russian market by providing advertising and marketing services to their foreign parent company or group of companies, as well as searching for customers and promoting their goods and services on the new market.
Moreover, at the initial stages of their activity, Russian subsidiaries often do not yet have sufficient capital for the full implementation of market development activities. In this case, they need to build a proper financial system, including the involvement of their parent company.
SCHNEIDER GROUP’s experts have extensive professional experience in the preparation of such agreements, and offer consulting on all matters related to their conclusion. We can also thoroughly analyze the requirements of accounting, taxation and currency legislation, taking into account each client’s specific needs. Also, we constantly monitor any changes in legislation and inform our clients on the most important updates and their business consequences.
With regard to related parties, we can provide support for the preparation of the following types of agreements:
- service agreements, such as information, consulting, marketing, advertising services, and IT support services;
- agency agreements on the search for and acquisition of clients;
- goods supply agreements between Russian and foreign companies, both import and export (we can also offer consulting services on customs clearance under such agreements);
- license and sublicense agreements, for example on the transfer of rights to use trademarks or software;
- lease and sublease agreements, for example if a subsidiary company or a representative office leases space from another Russian subsidiary of the same holding;
- loan agreements between a parent company and its subsidiary to finance the latter
Labor Law in Russia
Throughout the talent acquisition process, companies doing business in Russia must strictly follow the requirements of labor law and have documentation, as stipulated by Russian legislation.
SCHNEIDER GROUP will assist you in resolving any questions associated with employer-employee relations. You can click on the bullet points below for more information:
- Employment contracts as well as any other additional with a General Director, highly qualified specialist or any other category of employee.
SCHNEIDER GROUP provides its clients with services related to the preparation of labor contracts between employees and General Directors. We offer the preparation of employment contracts as well as additional agreements for foreign nationals and highly qualified specialists.
Employment contracts with foreign nationals fully comply not only with the requirements of labor and migration laws, but also with the requirements of the Federal migration service.
SCHNEIDER GROUP assists its clients in making changes to existing labor contracts and additional agreements.
- Internal regulations of the company (internal labor rules and regulations, regulations on bonuses and business trips).
In accordance with the labor legislation of the Russian Federation, every company should have a list of local normative acts regulating labor relations with employees.
SCHNEIDER GROUP offers its clients services connected with the development of the following mandatory local normative standards:
- Internal Labor Rules
- Regulations related to Equal Payments and Compensations
- Regulations on the Protection of Personal Data.
SCHNEIDER GROUP offers services connected also with the development of other local normative standards, regulating the following important key areas:
- Business trip regulations
- Employment protection legislation, among others
- Employment contract termination and workforce reduction (including negotiations with employees)
- Workforce reduction
- Agreement of the parties
- Repeated failure to meet the requirements of the employment agreement, without valid explanation. numerous breach of employment duty without a valid reason and other.
- Consultancy services on the provision of personnel under secondment (including questions on taxation and social insurance) and preparation of relevant documents
- Consultancy services for the provision of personnel (services of a private employment agency SCHNEIDER GROUP Human Management for the provision of personnel)
SCHNEIDER GROUP offers its clients consultancy services for talent acquisition. We provide services for contract preparation and analysis.
SCHNEIDER GROUP is accredited as a private employment agency and ready to offer its clients temporary employee services.
- Consultancy services on issues related to personal data (including issues on customer database localization)
SCHNEIDER GROUP offers consulting services that address such issues as personal data, and which include customer database localization.
- Consultancy services and assistance on issues related to the investigation of occupational accidents (including the preparation of relevant documents)
SCHNEIDER GROUP provides consultancy services and supports clients with the investigation of accidents in production. Our support includes preparation of all required documents and notification of public authorities in full compliance with the requirements of the legislation
- Consulting on various issues related to employment law
SCHNEIDER GROUP provides clients with additional information on labor law issues that a company may face within the context of employer-employee relationship.